# Locations and Permits: A Reading Path From Scout to Shoot Day Source: https://storiara.com/learn/locations-and-permits Last updated: 2026-09-14 Author: Spencer Kaufman, Storiara > Locations work has a creative side and an administrative side, and you need both. Learn scouting first, so you know what a place has to offer the camera and the crew. Then learn the owner's side (releases, agreements, and fees) and the city's side (permits, insurance certificates, parking, and neighbor notification). Finish with how the location plan shapes the stripboard and shows up on the call sheet. Locations work runs on two tracks at once. One is creative: finding a place that looks like the script and works for the camera. The other is administrative: written permission from whoever controls the property, a permit from whoever controls the street outside, insurance certificates for both, and a plan for the neighbors. A house that looks perfect is no use if the owner won't sign or there's nowhere to put the trucks, so this path covers both from the start. ## Scouting Start with the [location scouting checklist](https://storiara.com/blog/location-scouting-checklist). Before you leave the office, it has you pull each set's needs out of the script: pages, day or night, and how many cast are in it. On site it covers access and authority, sound, sun direction, power, parking and base camp, holding, and load-in, and it ends with the photos and notes the office needs back. For any exterior, look up the [sunrise and sunset times](https://storiara.com/tools/sunrise-sunset-planner) for your dates before the scout, so you can stand where the camera will be at the hour you'll shoot. Learn the difference between a [location scout](https://storiara.com/glossary/location-scout) and a [tech scout](https://storiara.com/glossary/tech-scout) early. The first finds candidates. The second brings the director, 1st AD, and department heads to the chosen places late in prep to plan the actual work. Once scouting makes sense, read [doubling locations](https://storiara.com/blog/doubling-locations-how-georgia-and-new-zealand-become-new-york-and-the-moon), which shows how scouts, the art department, picture cars, and a small second unit make one city play another, and why the choice usually comes down to money: an incentive, stage space, or a cheaper crew base. ## Permission from the owner Private property needs a signed release. [Location release forms](https://storiara.com/blog/location-release-forms) is mostly about who can actually sign: a tenant may only be able to grant what the lease allows, and a business in a rented storefront may need the landlord's signature for the building. It also covers the terms owners push back on and how releases fall apart on the shoot day. Start from the [location release form template](https://storiara.com/templates/location-release-form), and read the [location agreement](https://storiara.com/glossary/location-agreement) entry to know when a short release isn't enough. Then the money. [Filming location rental cost](https://storiara.com/blog/filming-location-rental-cost) explains how private owners price prep, shoot, strike, and hold days, lists the fees public locations publish in Los Angeles, New York City, Chicago, and London, and works through a three-day house rental and a small park shoot. ## Permission from the city Permits are local, and the rules change at the city line. Read one city guide completely even if you'll never shoot there, because the structure repeats everywhere: when a permit is required, fees, lead times, insurance, notification, and conduct rules. [Film permits in Los Angeles](https://storiara.com/blog/film-permit-los-angeles) is a good first one; FilmLA wants applications at least three full business days before the first activity date. Then compare [New York City](https://storiara.com/blog/film-permit-new-york-city), [Atlanta](https://storiara.com/blog/film-permit-atlanta), and [Chicago](https://storiara.com/blog/film-permit-chicago). [London](https://storiara.com/blog/film-permit-london) works differently, with no single permit and each borough's film service handling its own streets. For very small crews, [filming in public without a permit](https://storiara.com/blog/filming-in-public-without-a-permit) lays out where six different places draw the line and what pulls a handheld shoot into permit territory, such as production vehicles, prop weapons, or blocking a sidewalk. Two items come up in nearly every application. A [certificate of insurance](https://storiara.com/glossary/certificate-of-insurance) often has to name the film office or owner as additional insured, and [neighborhood notification](https://storiara.com/glossary/neighborhood-notification) has its own lead time. Ask your insurance broker early how quickly they turn around a COI. ## On the day The location plan ends up on the call sheet as the address, parking, base camp, and nearest hospital, and the [call sheets path](https://storiara.com/learn/call-sheets) covers how that block gets written. Keeping passersby out of a take on a public street is [location lockdown](https://storiara.com/glossary/location-lockdown), usually done by PAs on walkies. Moving the company between two locations eats more of the day than most first-time producers expect, and [company moves](https://storiara.com/blog/company-moves-planning-and-cost) shows how to price one in camera time and dollars. ## Who does this work, and what to read next The [location manager](https://storiara.com/roles/location-manager) negotiates agreements and fees, pulls permits, and runs locations through the shoot, working with an [assistant location manager](https://storiara.com/roles/assistant-location-manager) and a [location scout](https://storiara.com/roles/location-scout-role) in prep. On an indie without a locations department, the producer or UPM does all of it. Locations shape the board, because most schedules group scenes by place, so read [shooting schedules](https://storiara.com/learn/shooting-schedules) next. If the real decision is which state or country to shoot in, [film financing](https://storiara.com/learn/film-financing) covers the incentives that pull productions toward one place over another. ## Frequently asked questions ### Do I need a permit and a location release? Often both. A release or location agreement is permission from the property owner. A permit is permission from the city or film office, usually needed when you use public space such as streets, sidewalks, or parking, and sometimes for private property too, as in Los Angeles. ### How far ahead should I apply for a film permit? It depends on the city. FilmLA wants applications at least three full business days before the first activity date, and street closures, parks, and special effects usually need more time. Check the city's film office before you lock the schedule. ### Who handles locations on a film? The location manager scouts, negotiates agreements and fees, pulls permits, and runs locations during the shoot, with an assistant location manager and scouts. On a small indie, the producer or UPM usually does it.