# Film Production Software for Corporate Video

Source: https://storiara.com/solutions/corporate-video
Last updated: 2026-09-14
Author: Spencer Kaufman, Storiara

> Corporate video shoots happen inside working businesses, so prep is built around the client's calendar: short executive interview windows, office locations that can't shut down, facilities and security requirements, and approvals from brand and legal teams. The paperwork that matters most is employee releases, a location plan the facilities team signs off on, and a schedule the client contact can share internally.

Corporate video is the rare kind of production where the client, the location owner, and most of the cast work for the same company. That sounds simpler than it is. The marketing team hired you, but facilities controls the building, security controls access, legal controls what can be said on camera, and the CEO's assistant controls the most important 20 minutes of the day. Prep is mostly coordination across those people.

## Build the schedule from the fixed windows

Collect every hard window before you write a schedule: executive interview times, when rooms are free, when the lobby is quiet enough for b-roll, and when facilities can open the loading dock. Then build backward from them. A one-day shoot at a company headquarters might look like this:

| Time | Location | Setup | Notes |
|---|---|---|---|
| 7:30 | Loading dock | Crew load-in | Security check-in, badges prepared |
| 8:00 | Board room | Light interview setup A | Stand-in in the chair |
| 9:30 | Board room | CEO interview | 20-minute window, two cameras |
| 10:00 | Board room | VP of Operations interview | Same setup, re-light for height |
| 11:00 | Open office | B-roll, team at desks | Only staff with signed releases in focus |
| 12:30 | Cafe | Lunch | Client-provided or crew catering |
| 1:30 | Lab | Product demo | Engineer on camera, 45 minutes |
| 3:00 | Lobby | Exterior and lobby b-roll | After the 2:30 visitor rush |
| 4:30 | Loading dock | Wrap and load out | Out by 5:00 per facilities |

Light the interview setup with a [stand-in](https://storiara.com/glossary/stand-in) so the executive sits down into a finished shot. If their 9:30 moves to 11:00, swap the interview with a b-roll block that doesn't need the board room, and keep the lights standing. Use the guide to [setting call times](https://storiara.com/blog/how-to-set-call-times) to back-time crew calls from the first shot.

## Working inside a business

Offices are working locations, and the facilities team is your location manager whether they know it or not. Before the shoot, confirm:

- A [certificate of insurance](https://storiara.com/glossary/certificate-of-insurance) naming the company as additional insured. Many corporate facilities won't let gear in without one.
- Power: which circuits you can use and whether facilities needs to be present for anything beyond wall outlets.
- Security: crew names for badges, parking, and whether gear carts can use the elevators.
- Confidentiality: screens, whiteboards, and documents that can't appear in frame. Ask IT or legal for a walkthrough of what to avoid in open offices and labs.
- Noise: HVAC you can't turn off, and meetings next door that will bleed into the audio.

A tech scout with the facilities contact, a week or so ahead, catches most of these. Some companies also have NDAs for outside crews; get them signed before the scout.

## Releases and approvals

Every identifiable employee on camera needs a signed release. Many companies have their own consent form through HR or legal, so ask which to use; otherwise start from a [talent release form](https://storiara.com/templates/talent-release-form) and have the client's counsel approve it. For outside locations (a customer's store, a partner's warehouse), get a [location release](https://storiara.com/templates/location-release-form) signed by someone with authority.

Script approvals often take longer than production. Legal may need to review claims about products, and brand teams may have rules on logos, colors, and lower-thirds. Get approvals on the script before the shoot so you aren't rewriting an executive's lines on set.

## Where the money goes

Corporate budgets tend to be modest crews with good gear: a director or producer, a DP, a gaffer or grip, a sound mixer, a hair and makeup artist for executives, and sometimes a teleprompter operator. The bigger variables are the number of shoot days, travel to multiple offices, animation and graphics in post, and revision rounds after the client's first review. Write the number of included revision rounds into your agreement.

## Mistakes on corporate shoots

- Assuming the marketing contact has cleared the shoot with facilities.
- No hair and makeup for executives, then fighting shine in color.
- Forgetting a teleprompter for a scripted executive address.
- Collecting employee releases after the shoot.

## How Storiara fits corporate work

Storiara imports the client's script from Word, PDF, or Final Draft, keeps office locations with photos and parking maps, and sends a no-login availability form that can read Google Calendar busy times. You board the day by hand, with shots timed in minutes, and share the call sheet by link or email. There's more on the [call sheet template](https://storiara.com/templates/call-sheet) page.

## Frequently asked questions

### How long does a corporate video shoot take?

Many corporate videos shoot in a single day, sometimes two. The day length depends on how many interviews, locations within the building, and b-roll setups the script calls for, and on how long each executive is actually available.

### Do employees need to sign a release to appear in a corporate video?

Get a signed release from every identifiable person on camera, including employees. Some companies cover this in employment agreements or their own consent forms, so ask the client's legal or HR team which form to use before the shoot.

### What should a corporate video call sheet include?

The building address and entrance, parking and loading instructions, security check-in, the client contact's phone number, each interview window with the person's name and title, the room for each setup, lunch location, and the nearest hospital.

### How do you plan an executive interview with limited time?

Light and test the setup with a stand-in before the executive arrives, send questions ahead through their communications team, keep the crew small and quiet, and have a second angle ready so you don't need a reset.