A professional film call sheet is the daily roadmap for every member of the cast and crew. It tells everyone when to arrive, where to go, and what will be shot during the production day.
Step 1: Look at the Header
The header of a call sheet includes the basic information:
- Production Name and Number: (e.g., GAME NIGHT - Day 7 of 40)
- Date and Day of the Week: (e.g., Tuesday, April 11, 2017)
- Crew Call: What time the company is expected to arrive at work.
- Shooting Call: When it is anticipated that the company will be ready to shoot.
Step 2: Check the Weather and Locations
The weather and location addresses are critical for the production team:
- Weather and Sunrise/Sunset: These times are especially important for exterior sets.
- Locations and Addresses: Directions to the set, crew parking, and basecamp.
- Nearby Hospital: The location of the nearest medical facility in case of an emergency.
Step 3: Identify the Scheduled Scenes
The call sheet lists every scene that will be shot during the day:
- Scene Numbers and Headers: (e.g., Scene 48 - GARY'S HOUSE)
- Scene Descriptions: A one-sentence synopsis of what happens.
- Page Counts: Measure in 8ths.
- Cast List: Every actor assigned a number, their role, and their specific call times (which may differ from the general crew call).
Step 4: Review Extra Information and Logistics
Additional information may be included on the call sheet:
- Background Actors (Extras): How many are needed, where they report, and what time.
- Special Requirements: If blood is needed for a scene, if special equipment like a crane is being used, or if there will be press (EPK) on set.
- Advance Information: A "peek ahead" at the next two or three days of work to allow departments to prepare.
Step 5: Check the Back for Crew and Safety
The back of the call sheet lists every crew member by department. This is where everyone will see their own report, meal, and estimated wrap times. The call sheet is more than just a schedule; it is the official record of the production’s plan for the day and a vital tool for ensuring that no "down" moments waste precious production funds.