Getting a project, either in film or television, into actual production requires a core team of producers and directors. Understanding their roles and the order in which they are usually hired is essential for anyone entering the industry.
The Main Players - Producers and Directors
The early core production team consists of several key roles, each with specific responsibilities:
Creative Executive
The creative executive is one of the first stops in the production world. At the studio level, they hear pitches from writers and receive script, article, short story, and book submissions from agents, managers, and producers. They decide if a project is something the studio wants to buy using development funds. Creative executives also hire directors and creative producers and work closely with writers throughout the development process.
Creative Producer
The creative producer works alongside the director and the studio to ensure the creative vision of the project is maintained while managing the development and production process.
Director
The director is the creative lead of the project, responsible for the artistic vision and execution of the film or television show.
Line Producer (LP)
The line producer is responsible for the "line" items of the budget. They are the practical managers who ensure the production stays on schedule and within budget.
The Physical Production Team
After the director and producing team are in place, the physical production team begins to be hired. This group includes:
Financial Controller / Production Accountant
The financial controller manages the budget in conjunction with the line producer and the UPM. They are responsible for tracking all financial transactions, including paying bills, payroll, and petty cash. They keep the "cost report," a weekly report that tracks all financial movements, allowing producers and financiers to understand how the production is proceeding.
Unit Production Manager (UPM)
The UPM is the executive in charge of the day-to-day operations of the production. They manage the budget, oversee the crew, and ensure that all logistical needs are met.
Production Designer
The production designer is responsible for the overall visual look of the film, including sets, costumes, and locations.
Location Manager
The location manager identifies, secures, and manages the physical locations where the film will be shot. They handle permits, fees, and logistical coordination for each site.
First Assistant Director (1st AD)
The 1st AD is the director's right hand on set. They are responsible for the shooting schedule and ensuring that each day's work is completed efficiently.
Production Coordinator
The production coordinator handles the administrative and logistical needs of the production office, coordinating travel, equipment rentals, and crew onboarding.
The Importance of Accurate Estimation
A great production accountant is a great estimator. They can project costs when given various scenarios, such as an actor's illness or unexpected overtime. This ability to estimate is critical to every production, as scenarios constantly change during a shoot. The accountant must be nimble and solution-oriented to make the financials balance out.